What is Contract Management Automation?

Learn more about what is contract management automation and how to find the right platform for your contract management lifecycle.
Contract Management Automation

If you’re like most companies, you have many contracts in place. And if you’re like many other companies, you probably find it challenging to manage those business contracts. It can be hard to track when they are set to expire and when they need to be renegotiated. It can also be hard to make sure that everyone who needs to be involved with a contract is involved.

The good news is that there are tools available today that can make this process easy!

Contract management automation (CMA) transforms how our businesses manage and administer contracts. A game-changing technology revolutionizes how companies handle our arrangements, from creation to completion.

So, what is Contract Management Automation exactly?

Contract management automation (CMA) is a concept that has been around for some time, but it has only recently become relevant to the business world as a whole. It is a technology-driven process that streamlines and simplifies the processes involved in managing contracts. It is designed to help us better manage our business contracts by performing tasks such as digitally generating, executing, and renewing our contracts, as well as tracking and reporting on the performance of our agreements.

While some of us are still relying on smart contracts, more commonly, legal teams, as well as business and startup owners, are increasingly adopting contract automation software. By leveraging these types of software, we have access to an automated contract management platform without sacrificing other stages of the lifecycle, such as tracking or negotiation.

Why should I automate my contracts? Contract automation benefits

Many of us are still questioning the need to automate our contract management lifecycle, so why exactly should we use contract management automation software?

  • No more low-value work – it ensures that all our documents related to a contract are accurately tracked and stored, as well as ensures that all parties involved have access to our papers when needed;
  • No more wasted time – it reduces the amount of time we spend on contract management and eliminates manual errors, which can lead to costing us considerably;
  • No more repetitive work – it helps us with the volume of contracts, which can become irritating;
  • Data integrity – it helps us maintain compliance with legal requirements, ensuring that we adhere to legal regulations and guidelines when creating and managing contracts;
  • No more stress!
How can we automate the contract management process? Ways to automate contract management

As previously observed, contract management automation is a great way to reduce the time and money spent on routine tasks so that we can focus on more important things. But how do we get started?

The ideal contract management system should be tailored to the specific needs and goals that we have for our businesses. This means that it can automate the contract management and lifecycle processes in a way that is effective and efficient for our organization. It should also provide tools for risk management and legal operations management.

Now that we know the benefits of automating our contract systems, we should follow the next steps to ensure that our processes are effective.

1. Use Contract Templates

Undeniably, using templates for contracts and other legal documents can help us as businesses streamline our contract creation and management processes. Therefore, it can ensure that all agreements and legal documents are accurate, complete, and legally enforceable.

Even more so, creating a well-designed template can make a big difference in the effectiveness of the contract or legal document. A good template should include all of the necessary information and legal language and be organized so that it can be easily adapted to fit all needs.

2. Implement Self-Service Contracts

Self-serve contracts allow us to create and send arrangements without assistance from the legal department or other centralized teams. This can improve the accuracy and consistency of managing contracts, allowing the groups most familiar with the contract details to take ownership of the process.

By using contract automation tools, teams can ensure that contracts are accurately populated with the necessary information and legal language. This can reduce the risk of errors and ensure that contracts are legally enforceable.

3. Automate the monitoring and detection systems

The contract automation software can automatically monitor contracts for potential errors or mistakes by using machine learning and pre-defined rules. It will alert relevant parties when issues are identified. This can help ensure that errors are quickly identified and addressed, minimizing the risk of legal disputes or other legal matters.

4. Create a contract approval workflow

Using an approval workflow can help us streamline the contracting process by allowing stakeholders to approve contracts without waiting for the legal department to review and sign off on every document. Once the contract approval workflow is set up, we can ensure reviews and approvals are prompt and that the contract process runs smoothly and efficiently.

5. Implement electronic signature technology

Electronic signatures can automate the signature process for business contracts, making it faster, more convenient, and more efficient for parties to sign and execute contracts. This can help streamline the contract management process and reduce the risk of errors or delays.

There are many ways to automate the contract management process. The specific approach will depend on our organization’s needs and capabilities. Implementing the right tools and technologies can significantly improve contract management efficiency, effectiveness, accuracy, and consistency, helping us minimize legal risk and improve compliance.

Gabriel Pană
May 10, 2024

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